How to gracefully decline a job offer (with email example)

Generally speaking, if you are in a position to turn down a job offer, this is a very serious problem. You may have been offered a better position in another company, or you may have been offered the same position in another organization for a better pay (or perk). Or, after sitting down with your family and discussing the offer, you may have decided that your travel requirements are too intense. Perhaps the company you currently work for has agreed to the new offer, and after examining the pros and cons, you realize that it makes more sense to stay.

Whatever the reason [1], now your claim knows how to gracefully decline a job offer. As a courtesy to the company that extended the job offer to you, you want to turn it down quickly, and you want the hiring manager to give the candidate who was in second place for the job a chance to make an offer. You also want to express your gratitude. And given today’s volatile economy, it makes sense to politely decline a job offer in a way that will hopefully keep the door open when circumstances change.

3 Ways To Properly Decline A Job Offer (With Examples)

1. Thank You

Hiring managers may have spent hours applying for jobs between reading resumes, reviewing resumes, and interviewing in person or through video conferencing platforms. Recruitment is a long and sometimes tedious process for any employer. There is always competition for every vacancy and the hiring manager may have pushed your candidate ahead of others in the queue.

For this reason, your notes are thoughtful and express your sincere appreciation . In other words, it doesn’t have to be long.

The following examples are concise, express gratitude in a few ways, and provide a great example of how to elegantly decline a job offer.

Dear Mr./Ms. _______[Recruitment Manager’s Last Name];

Thank you for offering me the position of _______ [position] with _________ [company name]. Thank you very much for the trust votes that accompany your proposal. However, after carefully considering career advancement opportunities, I have decided to stay where I am today.


Thank you very much for your time and consideration for my application, interview, and follow-up. I appreciate your generosity and impeccable professionalism. advertising

I wish you success in all undertakings of the company you summarized. Thank you again for giving us the opportunity to work together.

for real,

[your name]

2. Give Reasons But Do Not Elaborate

If the company has interviewed you several times, it is respectful and professional to say why you are turning down an offer. It’s okay if you got another job offer, decided to stay with the company, or thought your pay wasn’t good enough. The trick is to keep it simple.

The following example does just that.

Subject line: Job offer – [your name]

Dear Mr./Ms. _______ [Name of Hiring Manager];

__________ [position] Thank you very much for the position. The staff who interviewed me and the direction of the company were also very impressive. However, I am sorry that I have to decline your offer because of the salary you offered.

We sincerely appreciate the opportunity to meet you and your team and learn about your company. Once again, thank you for your positive interview experience and job offer.

I wish you great success in your future plans. advertising


[your name]

3. Offer To Keep In Touch

This skill isn’t for everyone, but if you’ve felt a strong bond with the person you interviewed or you could see yourself working for the company in a few years, it might make sense to keep in touch.

Remember that hiring managers also change companies. It’s always a good idea to have your hiring manager feel good about you!

The following examples include suggestions to stay in touch in a gentle way.

Subject line: Job offer – [your name]

Dear Mr./Ms. __________[Name of Hiring Manager];

I am writing this letter to express my personal gratitude for the offer to me for the position at __________ [name of company] at ___________ [position]. I enjoyed meeting you and had the opportunity to meet other members of the team. It was a very difficult decision for me, but I ended up joining another company.

Thank you very much for taking the time to interview me and share your insights on the direction of the company. We value your pioneering ideas for the future of our industry and hope to stay in touch.

Once again, thank you for your time and consideration, and I wish you the best of luck. advertising


[your name]

Do You Have To Hold On To Your Dream Job?

If you’ve interviewed two companies, your dream company is putting off a decision, and your second prospect is making an offer to you, what’s the best course of action? We recommend that you accept the extension offer for two reasons, as long as the job offer at the second aspiring company aligns with the goals of an upward move, additional responsibility, and a pay raise.

First, the reason Dream Company is extending this process may be because it is making offers to other people and negotiating with other candidates. Second, if you accept another offer and withdraw the candidate from the company of your dreams, the hiring manager will see your desirability to other (potentially competitive) employers and will try to hire you in the future.

It’s the epitome of bad luck when the company of your dreams finally accepts an offer and then turns it down. This puts the company that originally made the offer into a big hit, especially if they’ve already sent out rejections to other candidates and are taking steps to onboard you. This can make you a company predator, and news in any industry spreads quickly and far.

Best Way To Turn Down A Job Offer

Need to send responses via email? Or would you pick up your phone and call your hiring manager? The most professional response is to use the same method you used to extend your offer. If they have offered you a job via email, don’t hesitate to reply to them via email. If they have called you or left you a voicemail message, answering the call is the preferred method. Please call as soon as possible during business hours.

To be as calm as possible, you can practice recording your rejection and saying it a few times. Make sure the time does not exceed 30 seconds. (Even if you leave a voicemail, you may need to write an email for the record.)

If the hiring manager wants to talk more, don’t give the impression that he wants to end the call quickly. Your full interest in the conversation To let your employer know that you value the relationships you have built. It is important not to burn your legs if you decide to apply for a company again later, or if your manager decides to apply for another company to which you accidentally transferred. Be discreet, but be polite if the other person wants to extend the conversation.

The Intersection Of The Dotted Line Of I And T

Always include contact information, including phone numbers, although your company already has them. Please double-check your communication for typos. If you know of a candidate you think is the perfect fit for the job, you can mention it. (First, make sure he or she really wants the job. Contact them before suggesting their name.)

Emails must be sent during normal business hours. Remember, you are not trying to avoid hiring managers, you are opening up lines of communication that you can reuse later. advertising

When They Are Low You Go High

Of course, not all potential employers are successful. You may have decided long before the offer is extended that the person is not the person you want to work with. Or corporate culture [two]It may have felt inappropriate and has since confirmed the impression that it is incompatible with the people on the network.

Do not include or imply in your rejection letter whatever your gut feeling that you should turn down the offer. [three]. Saying that the position is not suitable for you and your career is all you have to disclose.

This last example is for those who don’t want to give reasons for rejection and are looking for a friendly and concise way to say no.

Subject line: Job offer – [your name]

Dear Mr./Ms. __________[Name of Hiring Manager];

Thank you very much for taking the time to interview me and for considering me as a job seeker. However, at this time, I have decided to decline your offer for ______ [position] because I have realized that the position is not suitable for me.

We hope this helps you find the best candidate for you.


[your name]

Last Thoughts

Learning how to politely and professionally decline a job offer will help you maintain a good relationship with your prospective employer and make that person more receptive to your rejection. Let the person know that the change of heart in pursuing a new job was not personal and that the experience was rewarding. advertising

You can continue to strengthen your professionalism by showing appreciation and letting your hiring manager know that you appreciate the time and effort invested in you.

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